The European Court of Auditors (ECA) will make available desktops,
laptops, screens, printers and other IT equipment that is no longer
used by the Court, to non-profit organisations, local community
centres or schools officially based in EU countries.
The ECA invites interested parties to submit their application for the above
equipment, in accordance with rules governing the donation laid down in the
Donations of decommissioned IT equipment are made at the discretion of the
ECA and decided on a case by case basis. All laptops and desktops will be
cleared of all data and software before being donated due to confidentiality
and licensing issues.
How to apply?
- Applications must be completed using the on-line application form (see
links below). Please note that the completed application form together
with a motivation letter bearing the letterhead of the organisation
requesting the decommissioned IT equipment, should be submitted by post
to the European Court of Auditors – 12, rue Alcide De Gasperi - L-1615
Luxembourg - LUXEMBOURG.
- Please note that only application forms and motivation letters submitted
in English or French will be accepted. The motivation letter has to
include an extensive explanation of the purpose of the request.
- Applications must be signed.
- To be eligible, applicants must be either a non-profit organisation
operating in a social or educational field, a local community centre, or
a public or not-for profit private educational establishment such as a
school. Political parties are not eligible to receive a grant.
- Applications in the name of individuals will not be accepted. The Court
retains full discretion to assess whether applicants meet these
eligibility requirements and may reject applications.
- Schools must be licensed by the competent local authorities.
Accordingly, the application must include evidence that they are
licensed schools (e.g. registration in the Ministry of Education,
Government Official Journal etc.) Non-profit organisations must provide
evidence that they are registered in an EU Member State (e.g. legal
status, registration ASBL etc.).
Eligible applications will be answered on a first-come first-served basis.
In the event that there is no equipment available, the school or institution
will be informed in writing that the request will be processed when IT
equipment becomes available.
Successful applicants will be fully responsible for organising and paying the
shipping cost from the ECA's facilities in Kirchberg, Luxembourg, to the
final destination of the IT equipment, or for picking up the equipment from
the ECA's facility in Kirchberg within 2 months of receipt of the
confirmation letter from the Court. The ECA does not have the resources to
prepare and dispatch the IT equipment.
Where a 3rd party is to pick up the equipment, the applicant
should notify the ECA of the name and details of the person(s) picking up
the equipment, specifying the date and time of pick up. Equipment will only
be released upon signature and verification of documents.
Successful applicants will be asked to sign a letter upon reception of
equipment, stating among others that the applicants:
- must accept the ECA's right to visit the project for which IT
equipment has been donated;
- must accept the right of the ECA to publish details of the donation and
the identity and location of the recipient on its website;
- must accept that the ECA will not provide any kind of support and
guarantees for the equipment donated;
- must agree to settle any taxes or duties payable for importing of the IT
equipment in the country of destination;
- shall make the shipping arrangements themselves and pay for all
transport costs from Luxembourg to the final destination of the IT
- shall ensure that the equipment is disposed of at the end of its life in
an environmentally responsible manner.